|
Agenda
Call to order at 10:01 a.m.
Members Present/Quorum See Attached for names of (22) members, Quorum
was met (Yes)
Reading of the minutes.
Approved as Read___ Approved as Corrected_X___ Approved as Published____
REPORTS from;
Confederate Brigade; Enlistment at this time is at
244 members, we are looking at adding four units the 4th Virginia Co.
I, 4th Virginia Co. A, 2nd S.C. Calvary, and Hardaway’s Battery.
Our Brigade board of officer’s meeting went well on Jan. 23 went
well with 30 people attending and included members from other clubs.
Union Brigade; So far so only 158 members’ two units are in the
information gathering stage, a Dismounted Calvary, and the second is
unknown at this time what impression they will portray. I have been
talking with other clubs, keeping communications open for the coming
season. Fort Point had about 80 reenactors attend. The next Fort Point
event may be in set in place for the month of Aug.
Civilian Corps; We only have 12 members at this time in the Corp. I
will be working on the membership in the Corp for this year.
Treasurer; The club records are still not all together,
so we are unable to put any budgets in place for the coming year’s
events. Since the change of office it is best estimated a balance of
twenty-one thousand in the club account. We have just paid for the storage
unit that keeps ball material and event items. I just received a notice
that we need to update our postal amount for the mailing of the courier,
however, I will be making a call about the amounts not matching at this
time this coming week. Bob Preston informed the board that his computer
was hacked and shut down opening an email from a club member, so he
took it to the shop. Chris Bowman motioned that board fix Bob Preston’s
computer since it was down doing club business. Bob Garbisch, second
the motion and the vote was passed unanimous, with Bob Preston abstaining.
Bob then reported that he has a new email address for club business:
acwa.treasurer@yahoo.com
Secretary; I just want to report that all paperwork
is up to date and that there seems to be no problems at this time.
Vice President; No one has gotten back with me concerning
information about upcoming events. He is waiting to hear from Georgie
at Roaring Camp. Billy Coye mentioned that Georgie was still on her
winter break and he will get a hold of Georgie soon to set up an appointment.
Bob Garbisch confirmed that there will be no Casa de Fruita; Leslie
Ackel asked that someone might contact Casa to confirm that they are
not expecting us to have an event. Billy Coye volunteered to stop on
his way home to confirm the scheduling. The Knight’s Ferry status
is unknown at this time with no confirmation from the event coordinator.
President; Billy Coye shared a contact made through his email
by the Amy Nat’l Guard. They are inviting all reenactors of all
eras to come celebrate their 374 birthday on Dec 13. The plans for this
event are in the planning stage at this time and Billy will keep the
club informed as information is sent
Event Coordinators; Tom Bispo (Mariposa) Kristi is
the co-coordinator Kristi is in charge of school days. The school days
rotation has been set into two rotations one morning and one afternoon
gathering of students with a battle in between the two rotations. The
Mariposa Civil war organization is estimating 1000 children in attendance
ranging from 3rd to 8th grade. Tom Bispo shared the advertising packets,
which included the local phone book. There is an advertising schedule
of placing ads in Civil War Couriers to cover a distribution of 13 thousand,
then using civil war magazines to do email blast of 21 thousand, plus
sending out radio spots, and newspapers articles. Parking will be changed
to the right pasture with a check in point like we have participated
in at Duncan Mills. All guest of reenactors are asked to purchase a
ticket, fees are waived for visiting reenactors with a membership card.
There will be three battles on Saturday which included an evening battle
around 7pm. We may be asked to participate in a Friday parade, those
who participate in the running of School Days will be fed a nice meal
by the Mariposa Civil War Organization. We have been given great support
for this event from the Mariposa Civil War Organization and so we want
make a great showing. Tom Bispo has reported that he is getting lots
of commitment from the other clubs at this time to attend the event.
Bob Preston (Knight’s Ferry); I just
received the paperwork from William Entricken; we still do not have
a contact for the location. I plan to call the vendors and insurance
underwriter this coming week to start the paper trail for the event.
Speakers Bureau Liaison/ School Events; Position still open
Safety Officer; Position still open
Artillery Coordinator; Mark Price reported that he has enjoyed his position
this past season, and that he was much more hands on with the position.
Battle Spectator Safety Coordinator; Mary Aye has key people to contact
her from each brigade to help with the managing of the visiting public.
Mary asked the commanders that she be included on the battle structure
so that is able to have better placement of the public during the battles.
Membership Coordinator; Mary Bowman reported that at
this time we have 414 members in the club with 42 being new members
to the club. Mary informed the board that she has the numbers for unit
earning the renewed membership before the Dec. 31st cut off. The money
will be distributed to units when the “Unit Treasurer” information
is gathered by the brigade commanders and forward to her for distribution.
Those who have replied will be receiving checks in the near future.
Mary reminded the board that she is at events to participate in the
battles and care for her family meals, not to do paper work. So Mary
will be closing the membership processing one hour before the first
battle on Saturday.
Publicity Coordinator; Position still open
Qtr. Master; Position still open
Courier; Position still open
Information Tent; Position still open
Billy Coye called for a short break at 10:55 am
OLD BUSINESS
Event Coordinator for Nevada City; Liz Lowrie has sent in her interest
to return as the event Coordinator, Some members shared concern about
giving Liz this appointment. It was agreed thatLiz is very much welcomed
but we needed to hear from Stephen Karns since the last board had confirmed
with Stephen that this would be his assignment. Mark Price informed
the board that he
will be seeing Stephen on Sunday and will have him contact Bob Garbisch
before this board can make a final decision on this topic.
Any appointments of open club volunteer positions; for the artillery
coordinator Mary Bowman shared that she received two members interested
in this position Mark Price and Richard Lawerance. Preston Gilliam of
the 1st Virginia gave a brief background history of Mr.Lawrence’s
experience. At this time Mark Price asked the board to remove his name,
since he had held this position for the past two years and is happy
to let another fill this position.
At this time Chris Bowman motion to name Richard Lawrence at the ACWA
artillery
Coordinator. Tom Bispo second the motion, a vote was called and passed
unanimous.
Information Booth coordinator; Position is still open
Speakers Bureau Liaison/School Event Coordinator; Liz Lowrie has asked
to fill this position. A question was asked to clear up the definition
of the job; the By-Laws were pulled out and read.
At this time Chris Bowman mentioning how much money we have lost to
the club due to this position not being filled and the great work that
Ms. Lowrie had done in the past for the club in this position.
The board was asked to table this position filling until Kristi Bispo
was able to look into the job much closer to possibly put her name up
for consideration. Leslie Ackel motioned that we table this fulfillment
of position until the next board meeting, Bob Garbisch second, the vote
was called by Billy Coye, Passing unanimous with Tom Bispo abstaining.
Club Qtr. Master; The board made a clarification of
what the duties of the quarter master’s duties were for the club.
It was stated that this position included the transportation of club
supplies to and from events by towing the trailer. Tom Bispo said that
he would then be
willing to both tow and store the trailer for the club. Mary Bowman
also mentioned that his gas would be reimbursed for the transportation
of the club trailer with receipts. Leslie Ackelmade the motion to accept
the appointment of Tom Bispo as the club qtr. Master. Chris Bowman seconds,
the vote was called and passed unanimous, with Tom Bispo abstaining.
Club Safety Officer; Mary Bowman read that she received
a request by Kevin Brown. Billy Coye gave a background report on Kevin’s
history and that he had worked with the past safety officer Greg Hammock
for the past year learning the position. Mary Bowman motioned that Kevin
Brown be accepted as the new club safety officer for this coming season.
Bob Preston second, the vote was called and passed unanimous with Tom
Bispo abstaining.
Durham Location; Billy Coye and Kermit Albritton have
not been able to coordinate a meeting during the holiday but will be
making an appointment to view the property. Kermit reported that the
property availability would be between May and Oct. Durham is located
south of Chico. The board tabled this issue until further information
is presented to the board on this site.
Ground Charges; Jack Eves was present to speak about
topic. Jack shared his years ofexperience with the board and assured
that he does carry the proper credentials to conduct ground charges.
Jack explained that the club already owns a control panel that he built
in the past years, but not sure where it is located at this point. The
charge for Jack to have ground charges at a weekend event would cost
the club $500, with the club supplying the peat moss and Jack supplying
all the other needed gear. This fee helps jack cover the insurance
policy he is required to carry to keep his license and will include
24 set charges a day. Jack has an agreement with the Boy Scouts on helping
with the placing of peat moss for him.
Blue and Gray Flyer; Bob Garbisch has stated that he
still has not gotten brief descriptions from all the club units
from the brigade commanders. Both commanders mentioned that theinformation
has been given many times in the past. Bob than asked the graphic artist
Kevin Reynolds, where he was at this time with the flyer. Kevin than
presented to the board a draft of the new flyer stating that all the
information was not printed because he thought that unit
wanted to update their information and that there were new unit to add.
When asked when theflyer would be ready he informed the board that if
he was given all the information in two weeks he could have the flyer
ready for the Knight’s Ferry event.
NEW BUSINESS
Medical Unit Presentation; Sharon Daugherty portrays
Doctor Mary Walker and was askingthe board to reinstate the union medical
unit. Ms. Daugherty then shared the brochure she gives to the public
with the board. This unit was approved by the board back in 2002 and
was never dissolved. Ms. Daugherty wants to use cadets and the civilian
corp. for work on the field and in the hospital to coordinate period
scenarios. At this time Ms. Daugherty is revising
the unit paperwork for clubs files. Ms. Daugherty has asked the two
brigade commanders to work with here in creating scenarios for the visiting
public.
New Unit Presentation; Jack Eaves is coming from the
Comstock club and has presented the unit’s history as well as
reasons for the move to join in our club. The unit would be the Hardaway’s
Battery is part of the Longstreet Corp. Chris Bowman explained that
this would give the Confederate Brigade four artillery units and that
he has already talked with his unit a commander, about the addition
at the board of officer meeting and the idea was accepted. Jack Eaves
will needs to turn in the required paperwork to the club secretary before
we can call for a club vote. So the unit will be considered provisional
falling under the command of the brigade. Bob Preston made the motion
to accept the Hardaway’s Battery proposal to
become a unit in the Confederate Brigade. The motion was second by Bob
Garbisch, a vote was called for and passed unanimous. Leslie Ackel abstained.
Membership Questionnaire; Bob Garbisch want to send
out a questionnaire to the general membership in the Courier asking
for their opinion on club policy. A discussion was made onthe two questions
proposed. Billy Coye asked Bob Garbisch to print out and resubmitted
the questions he would like to ask with the changes made before the
board can vote on the
submission in the Courier
ACWA Equine Safety Test; Tom Bispo pointed out that
the ACWA has units with horses and that we have now safety test for
this area of portrayal. Tom then made a motion that the two PACWAR
test be used by the club until we are able to adjust to our standards.
Chris Bowman second this motion, a vote was called for and passed unanimous.
Tom Bispo added that for further discussion we need to look at a Cav.
Coordinator and to set rules for participation.
Set Event Budgets; Tabled for next meeting
Ball Budget; Leslie Ackel has sent out a suggestion/questionnaire
through the Courier asking members what they want for the ball. Such
as a change of venue, menu,entertainment, etc. Leslie also asked the
board to set more money aside to fund the ball rather than the ball
being self funding. Tom Bispo motioned that we should table this voteon
funding until Leslie is able to collect more information on location
options and results of
the questionnaire. Bob Preston second, a vote was called and passed
unanimously, with Leslie abstaining.
Board Meeting Minutes; Mary Bowman presented the issue
of minutes being so behind in the Courier. She mentioned that the Courier
in January had minutes from October. This is a concern that the membership
is a good four months behind what is or had happened at the board level.
Mary cited that no were in the by-laws is it stated when the minutes
are to be approved for publishing. Mary asked that the board hear the
minutes at the end of the meeting so that the membership is current
to the workings of the board. This could get a better involvement from
the membership if they knew the current topics for the next meeting.
Bob Preston motion that the minutes be read at the conclusion of the
meeting for publication in the next Courier. Chris Bowman second the
motion, a vote was called and passed unanimously, Mary Bowman abstained.
Minutes for Feb 6th were read and approved as read
Meeting Adjourned at 1:06 p.m.
|
