AMERICAN
CIVIL WAR
ASSOCIATION
CIVIL WAR
ASSOCIATION
|
AMERICAN CIVIL WAR ASSOCIATION |
|
| 2. Includes
Amndments through February 1, 1999 3. TABLE OF CONTENTS 4 .1. Public Information Committee (Adopted 8-5-95) 2. ACWA Account Co-Signer (Adopted 9-16-95) 3. Donations (Adopted 1-13-96) 4. Accounting of Unit Funds (Adopted 1-13-96) 5. Safety (Adopted 11-13-94) 6. Participation Rights (Adopted 7-25-98) 7. Budget Adopted (1-11-03 for Sections 7 through 12) 8. Duties of the Safety Officer 9. Duties of the Artillery Coordinator 10. Duties of the Mounted Cavalry Coordinator 11. Duties of the Site Coordinator 12. Duties of the CCW |
6 1. PUBLIC INFORMATION COMMITTEE (Adopted 8-5-95) 7 A committee shall be formed as follows: 8 1.1 The name of the committee shall be the Public Information Committee. 9 1.2 The committee have the following duties: 10 (a) To assemble data and prepare a database on all television, radio, newspaper media in the reenacting area of the ACWA. (b) To assemble data and prepare a database on all historical and other associations whose activities are compatible with and would further the purpose of the ACWA. (c) To disseminate information to those groups identified in #1 and #2 regarding the ACWA and its activities. (d) To identify events which would be beneficial to the ACWA and to act as a liaison with those groups regarding those events. (e) To prepare and disseminate news releases, posters, and publicity regarding the ACWA to those groups. (f) To develop, in cooperation with the event coordinator, and disseminate pre event publicity. 11 2. ACWA ACCOUNT CO-SIGNER (Adopted 9-16-95) 12 2.1 A co-signer for the ACWA Treasurer shall be established for the purpose of signing checks of the ACWA so that one man is not held personally responsible. 13 2.2 The co-signer shall be appointed by the treasurer subject to the approval of the Board of Directors. 14 2.3 This provision shall become effective on January 1, 1996. |
15 3. REGULATIONS REGARDING DONATIONS (Adopted 1-13-96) 16 All donations made to the American Civil War Association shall be made and distributed in accordance with the procedures set forth herein. 17 . RECEIPTS 18 3.1 Any donation made to the ACWA or an affiliated unit thereof shall be registered on a three part receipt. (Attached as Exhibit A) 19 3.2 Each receipt shall be in writing and shall designate the donee, the kind and value of the donation and its intended destination. 20 3.3 The receipt shall be signed by the member of the ACWA accepting the donation. 21 3.4 The receipt shall show the name, address and telephone number of the donor. 22 3.5 The receipt shall be handled as follows: 23 (a) One part of the receipt shall be given to the donor; (b) One part of the receipt shall be given to the ACWA Treasurer; (c) One part of the receipt shall be kept by the member who solicited the donation. |
24. DISTRIBUTION 25 3.6 All donations of money shall be immediately forwarded to the ACWA Treasurer for deposit in the ACWA general account. 26 (a) Donations of money designated for an affiliated unit of the ACWA shall be reimbursed to the designated unit except that 10% of such donations shall be retained by the ACWA and 15% shall be donated to battlefield preservation. (b) Donations of money solicited by an individual unit within its camp at an ACWA event shall be reported to the ACWA Treasurer and retained in full by the soliciting unit. 27 3.7 Donations in kind shall be immediately reported to the Executive Committee and shall be retained by the member who solicited the donation until such time as the EC gives further instructions regarding the possession. 28 (a) Donations in kind designated for an affiliated unit of the ACWA shall be given to the unit for whom the item has been designated. (b) Donations in kind designated for the ACWA shall be delivered in accordance with instructions from the EC. 29. REPORTING FORMS 30 3.8 The receipt referred to herein is attached hereto as Exhibit A. All units commanders shall retain a supply of blank receipts and shall deliver receipts to their members upon request. 31 3.9 Reports required by Paragraph 6b of this regulation shall be in the form attached hereto as Exhibit B and shall be delivered to the ACWA Treasurer prior to leaving the event at which the donation is solicited. |
32 4. ACCOUNTING OF UNIT FUNDS (Adopted 1-13-96) 33 4.1 Except as provided herein below, each brigade, regiment or other non military unit of the American Civil War Association (ACWA) shall establish and maintain a unit checking account. 34 (a) The accuracy of the account shall be the responsibility of the unit commander. (b) All funds of the unit must be deposited in the unit account. (c) No funds, except those of the unit may be deposited in the account. (d) No funds shall be withdrawn from the account except as previously authorized by the unit and any amount withdrawn from the account must be used solely for the benefit of the unit. (e) Each unit shall adopt rules or bylaws designating the signatory of the account. The account number, bank identification and name of the signatory shall be reported to the ACWA Treasurer. (f) An accurate account ledger shall be maintained for each account. If, on examination of the ledger! , the a ccount is deemed by the ACWA Treasurer to be substandard, this shall be reported to the Executive Committee (EC) and a request shall be made upon the unit correct the deficiency. If upon reexamination the account remains deficient, the EC, upon a unanimous vote of the EC members not associated with the offending unit may require the unit to deliver the funds in the unit account to the ACWA general account to be administered as set forth in paragraph two. 35 4.2 In the alternative, a unit may request that its funds be maintained in the general account of the ACWA. 36 (a) When so requested, the ACWA Treasurer shall maintain a separate ledger for the unit‚s deposits and withdrawals. (b) When requested by the designated representative in writing, the ACWA Treasurer shall withdraw funds pursuant to said request provided that the funds are to be used for the benefit of the unit. (c) No funds shall be withdrawn which shall cause the ledger balance to be below zero. 37 4.3 No individual shall either loan or borrow money from a unit. Personal funds deposited in the unit account shall be considered a donation to the unit and shall thereafter be the exclusive property of the unit. 38 4.4 Goods in kind may be loaned or borrowed from the unit under the following conditions: 39 (a) A unit is not permitted to pay for goods on loan to it. (b) A unit may purchase goods from an individual member, provided, however, that: 40 (1) the goods become the exclusive property of the unit and, (2) the members of the unit have approved the purchase of the specific item to be purchased by a majority vote of the members. 41 (c) A unit may charge a reasonable fee for goods borrowed by its members. All fees received shall be deposited in the unit account. 42 4.5 A member may purchase, loan, or borrow goods from other members so long it is clearly identified as a personal transaction and not a unit transaction. 43 (a) No fee charged for such a transaction may be deposited in the unit account. Any amount so deposited shall be considered a donation to the unit and shall thereafter be the exclusive property of the unit. 44 4.6 The records of the unit account may be examined by any member of that unit or by the EC on demand at any ACWA event or upon ten days written request to the unit commander. 45 4.7 Unit accounts shall be reconciled prior to all ACWA events. An end of calendar year reconciliation shall be reported to the ACWA Treasurer on forms designated by the Treasurer. |
46 5. SAFETY (Adopted 11-13-94) 47 5.0 Code of Conduct: 48 (a) Alcohol is to be used only in moderation and under the following circumstances: 49 (1) During ACWA sponsored events, only after each day?s last engagement, and after weapons and black powder have been secured. 50 (2) Alcohol will not be provided by any ACWA member or guest to persons under 21 years old. 51 (3) Any individual found under the influence of alcohol in violation of these rules may be suspended from the day?s activities and subject to disciplinary action. 52 (b) Dogs shall be leashed and secured while in camp. Dog owners shall clean up after their dogs.53 54 5.05 Smoking: 55 (a) Smoking is prohibited in all areas where powder is being handled. 56 5.10 Safety Test: 57 All members of the ACWA and guests will be required to pass a safety test prior to taking the field for battle. The safety test will be taken yearly by all members. Safety tests are to be administered and kept on file by unit commanders, subject to review by individual brigade and club safety officers. Tests will be provided by the ACWA Safety Officer. 58 5.2 Battlefield Safety: 59 (a) Gunfire is prohibited: 60 (1) In any area where powder is being handled or exposed for the purpose of loading cartridges. (2) Within 25 feet of an artillery ammunition box or powder magazine. 61 (b) There will be no movement through the spectator area with loaded longarms or loaded and drawn pistols, and a 30 foot safety area is to be maintained between the spectators and the loaded or drawn weapons at all times. (c) Random or indiscriminate firing of weapons is prohibited. To fire a weapon off the battlefield the alarm" fire in the hole" will be made prior to the discharge. (d) There shall be no firing from a prone position without prior authorization. (e) The safe fire zone is 30 feet. No fire shall be directed at another person within that distance. (f) Weapons shall be cleared prior to leaving the battlefield. No loaded weapon shall be in cam! p. ( g) Weapons shall be inspected by the unit commander prior to the firing events. No dirty, damaged or unserviceable weapon shall be taken onto the battlefield or be used in demonstrations. (h) Hand to hand combat is not authorized unless approved by the battalion commanders and shall be done only after the scenario has been rehearsed by the participants. (i) Any malfunctioning weapon shall be immediately reported to the unit commander and removed from the battlefield. (j) No rammers or bayonets shall be used on the battlefield. Rammers and bayonets shall be secured while on the battlefield. (k) It is the duty of the unit commander to ascertain that all weapons are secured while off of the battlefield. 62 5.3 Longarm Safety: 63 (a) Weapons shall be clean and in good repair prior to use. (b) Weapons will be loaded prior to battle only upon the command of the unit commander. (c) Longarms shall be loaded only with FF or FFF grade black powder. (d) Longarm charges must be made with paper, without tape or staples and shall not exceed a 70 grain load. 64 5.4 Pistol Safety: 65 (a) Revolvers and other pistols shall be loaded with FFF powder only. Each chamber shall have no more than a 35 grain load except that a single chamber pistol may be loaded with 40 grains. (b) Wads will be made with Styrofoam which crumbles, or dry, powdered Cream of Wheat. Cups or meat trays shall not be used. (c) Grease used over wads must be specifically designed for black powder shooting. Shortening shall not be used. (d) Cylinders shall be loaded as follows: 66 (1) Charge all chambers with black powder. (2) Place Styrofoam in each chamber and ram down foam, or fill remainder of each chamber with Cream of Wheat down tight. (3) Completely seal each Styrofoam loaded chamber with grease. 67 (e) All pistols shall be loaded prior to battle. (f) Pistols shall either be discharged at the end of a battle or have the caps removed and the pistol secured. (g) All pistols shall be carried in holsters. Carrying pistols in waistbands or belts is prohibited. (h) Powder flasks may not be carried in battle unless the battle is a tactical event. (i) Extra cylinders may be carried only in leather pouches. 68 5.5 Bladed Weapons: 69 (a) Except as otherwise noted in this section, bladed weapons shall not be either drawn or used on the battlefield and must be secured in the scabbard or sheath. (b) Swords may be drawn by field commanders. 70 5.6 Safety Rules for Cannon: 71 (Section 5.6 Revised January 17, 1998) 72 (a) These safety rules are meant to be general in nature and do not constitute all safety issues or supercede common sense. 73 (1) Ignition of cannon is to be by slow match or lanyard only. (2) Rammer (#1 man) always has thumbs pointing away from muzzle when ramming. (3) Priming powder will not be use directly from flask or can. Priming will be from a container that will hold just enough powder to fill the vent. (4) NO one in front of muzzle. (5) Cannon are to be no closer than 15 feet (wheel to wheel), unless only volley fire, or fire by files, is to be used (all cannon to be loaded at one time). (6) Safety Zone is 60 feet forward of muzzle arch. 74 (b) No persons inside of safety zone. 75 (c) Remove "wounded" from safety zone before firing. 76 (1) Black powder ONLY, no mixing of grades, no mixing of foreign matter (flour, chalk etc.) with powder. (2) Maximum powder charge should not exceed 2 ounce per 1 inch of bore diameter. (3) Ammunition chest (powder box) is to be kept 25 feet to the rear of cannon with Powder monkey in attendance at all times except when he is bringing a round forward. (4) Ammunition chest will be closed at all times, except when withdrawing a round by the powder monkey. (5) Ammunition chest will be constructed from wood (painted) only, with nonferrous metal attachments (brass locks, hinges, hasps). (6) Black powder rounds are to be foil wrapped, or specifically wrapped for a specific cannon. (7) Ignition of cannon is up to Gunner/cannon owner with safety as the prime concern. 77 (d) Safety Recommendations 78 (1) We endorse the "National Safety Rules and Procedures For Shooting Muzzleloading Artillery" Black powder rounds should be kept in moisture proof containers inside painted Ammunition chest. (2) Black powder rounds should be prepared in advance using two wraps of aluminum foil. (3) Inexperienced Cannon owners, with inexperienced gun crews, will take the field only under the supervision of a qualified experienced NCO. (4) A fire extinguisher will be kept at each battery (it may be kept under a burlap cover). 79 (e) Exhibits 80 (1) A Safety Acknowledgment Form (Exhibit B) must be signed by the owner of each cannon. (2) Standard Operating Procedures (Exhibit C) will be followed in the operation of all artillery: 81 5.7 Spectator Safety: 82 (a) The Safety Officer shall be in charge of spectator safety. However, spectator safety is the responsibility of each member. (b) The event committee is responsible for the replacement of spectator barriers. The barriers are to be patrolled by the Safety Officer guard during all battlefield operations. (c) If any unauthorized individual enters the battlefield while the battle is in progress he shall be immediately removed. If the individual enters a zone of danger, a cease fire will be immediately called until that person can be removed to a safe position. 83 5.8 Brigade Commanders to Check Membership Cards: 84 The American Civil War Association will be responsible for orders to the Brigade Commanders as follows. The Brigade Commanders will check membership cards and weapons before the first battle of each day at events. All members arriving late will check in with their Brigade Adjutant, who will notify the Brigade Commander that their cards and weapons have been checked. 85 5.9 Suspension for Failure to Check Cards: 86 If the Executive Committee finds that if a person who is not eligible to participate in a battle has done so, and that their Brigade Commander or Unit Commander has willingly allowed such participation or has failed to check membership cards pursuant to Section 5.8 of the Rules and Regulations, then the offending commander shall be suspended from participation in no less than one event. |
87 6. PARTICIPATION RIGHTS (Adopted 7-25-98 -- at Roaring Camp) 88 In support of the rights recognized under Bylaw Section 4.5, the Brigade Commanders, Civilian Coordinator, and leaders (hereinafter "Commanders" of any other recognized division of the ACWA (hereinafter "Brigade(s)") is charged with the following responsibilities: 89 6.1 The Commanders shall insure that their Brigades meet together on a regular basis to discuss its operation. This meeting should be structured to allow reasonable and open exchange of ideas and solutions. 90 6.2 Upon petition of no more than 10 members of the Brigade the Commanders shall call a special meeting at the next event to discuss the issues raised by that petition, or, if a regular meeting is scheduled, will include that petition as the first order of business. The Commander is required to conduct that meeting in such a way that reasonable debate will be entertained, but may limit the debate to the terms of the petition. Further, the Commander may propose a time limit for the debate as long as such is known to the petitioners before the meeting and is not unreasonable under the circumstances. 91 6.3 The petition for a special meeting shall contain the following information: 92 (a) The issue that is to be addressed in specific terms; (b) The person that is to speak on behalf of the issue; (c) A proposal for action on the issue (if any is to be considered) in specific terms; (d) A time limit for discussion. 93 6.4 This rule and section 4.5 shall not be construed to establish any particular form of governance for the Brigades of this club. It does establish the right of a member to speak freely about matters of Brigade policy and practice. 94 6.5 Any Brigade bylaw, or practice in conflict with Section 4.5 or this rule shall be void. 95 Section 7 Budget 96 7.1 Continuing Allocations: 97 (a) Courier: All expenses for printing, typesetting, mailing, and photographic reproductions; (b) Safety Officer: All expenses incurred in maintaining first aid and other safety equipment; and (c) Powder: Reimbursement to artillery units for powder purchased. 98 7.2 Those requesting reimbursement for a continuing allocation must submit a voucher to the ACWA Treasurer for approval. It is suggested that a request be made prior to the expenditure to expedite the allocation. 99 7.3 The Treasurer is authorized to reimburse the continuing allocations without additional approval from the EC. 100 7.4 Special Allocations: All monetary allocations except continuing allocations shall be made only upon the vote of the EC. 101 Section 8 Duties of the Safety Officer (SO) 102 8.1 The Safety Officer?s duties shall include, but not be limited to the administration of the club?s rules with regard to safety on the battlefield, in camp and for spectators. He also oversees and assists the First Aid Trauma Team in all pertinent situations and maintains order, and performs related tasks. The SO shall have the following specific duties: 103 (a) The Safety Officer shall be in charge of the safety of the camps and on the battlefield; (b) Establish and implement procedures for the safety and security of the members, guests of the ACWA and of their property. (c) Monitor the event site to ensure the safety and security of the member s, guests of the ACWA and of their property; (d) Set security lines prior to battles or firing demonstrations at any event; (e) Maintain first aid and safety equipment necessary to render emergency assistance at events; (f) Establish and train an emergency response team for the purpose of rendering emergency assistance at events; (g) Certify compliance with Section 5 of the "Rules and Regulations of the ACWA" and maintain records to verify compliance; (h) The Safety Officer shall immediately report any hazardous condition observed to the appropriate unit commander for remedial action; (i) in the absence of the unit commander, the Safety Officer shall report the deficiency to the senior officer / NCO in the camp and instruct the OIC / NCOIC to take remedial action; (j) In the event that the unit commander disagrees with the action requested by the Safety Officer, it shall be reported to the Brigade Commander whose decision regarding corrective action shall be final; (k) Submit an event report to the Courier after each event noting any safety or security incidents and the recommended remedial action; (l) Prepare a report of any safety or security problem at any event and submit a copy of the report to the Board of Directors; and, (m) No member or guest shall be allowed to participate on the battlefield without establishing and demonstrating to the satisfaction of the Safety Officer that he is proficient in the handling, safety and manual of arms appropriate to the weapon. The Safety Officer shall establish procedures to certify the proficiency of new recruits. If the Safety Officer finds the member or guest is not proficient, he shall be directed back to the Unit C! ommande r for additional training in the deficient area. 104 Section 9 Duties of the Artillery Coordinator (AC) 105 (a) Establish and implement procedures to inspect all artillery pieces used at ACWA events to ensure that they are safe for use and are being used safely; (b) Promptly report any hazardous pieces or operation to the appropriate Brigade Commander and the BD; (c) Propose procedures for ! powder reimbursement to the Executive Committee. Implement approved procedures; (Revised 10-25-97 -- at Gibson Ranch) (d) Act as liaison for guest artillerymen, greet guest artillerymen at events on behalf of the ACWA, assign the guns to the appropriate position, and render whatever assistance is required by the guest artillerymen; (e) Act as chief firefighter. The AC shall establish and implement procedures to ensure that each Brigade has adequate fire equipment present on the battlefield during the battles or firing demonstrations and that all gunners are trained to locate, spot and fight any fire. 106 Section 10 Duties of the Mounted Cavalry Coordinator (MCC) 107 Section 11 Duties of the Site Coordinator (SC) 108 (a) The Vice President will annually provide each Site Coordinator with a copy of the „Site Coordinator‚s Guidelines‰. (b) It is the Site Coordinator‚s responsibility to see to it that all the items in the „Guideline‰, which are applicable to their event, are addressed. (c) The Site C! oordina tor will report, until his/her event is completed, to the CB at each Board Meeting, on the status of the event. (d) If unable to attend the Board Meeting, the SC will furnish a report to the Vice President for the meeting. (e) The Site Coordinator will work in cooperation and conjunction with the Brigade Commanding Officers (BCO‚s) as to the camp site for each brigade, but it is the BCO‚s responsibility to do the ac! tual ca mp layout within the camp site. (f) The Site Coordinator will work with the BCO‚s as to the special events, activities, Orders of the Day for publication on event flyers. The BCO‚s will provide in a timely manner, information to the SC that they would like published on the event flyer. 109 Section 12 Duties of the Committee on the Conduct of the War (CCW) 110 (rename Mediation Committee?) 111 12.1 The purpose of the CCW is to provide informal mediation to resolve disputes among members. 112 12.2 The CCW may hold such meetings and keep such records as it deems suitable but it is not required to hold regular meetings nor report its activities to the EC. 113 12.3 Any member may request the names of the members of the CCW by either an oral or written request. 114 12.4 The CCW shall record the results of any agreement. The records shall be maintained by the CCW and shall not be released unless the substance of the agreement becomes an issue in any later proceeding. 115 Exhibit A 116 Please Contact Gary Smith to obtain a copy of this Form. 117 Exhibit B (Adopted January 17, 1998) |
118 THE FOLLOWING
MUST BE SIGNED BEFORE ANY CANNON IS TO TAKE THE FIELD: 119 I, THE OWNER OF A CANNON, BELIEVE THAT EACH OWNER SHOULD BE RESPONSIBLE FOR THEIR OWN CANNON. I TAKE FULL RESPONSIBILITY FOR THE TRAINING OF MY OWN GUN CREW, I EMBRACE THE ACWA SAFETY RULES AND STANDARD OPERATING PROCEDURES AND ALSO THEIR TECHNIQUES AND STANDARDS, AS EACH CANNON IS DIFFERENT IN SIZE AND CLEARANCES. 120 I HEREBY ACKNOWLEDGE THE REIMBURSEMENT RATE IS BASED ON $7 PER POUND AND THE ALLOWANCE RATE IS THREE POUNDS FOR ALL FULL SIZED CANNON AND TWO POUNDS FOR ALL OTHER CANNON PER BATTLE REGARDLESS OF BORE DIAMETER. I FURTHER ACKNOWLEDGE THAT I AM TO TRY TO FIRE ALL POWDER ALLOTTED. ALL REIMBURSEMENTS WILL BE MADE AT THE END OF EACH ACWA BOARD APPROVED EVENT BY CHECK OR POWDER. I ACKNOWLEDGE THE RECOMMENDED LOAD FOR CANNON TO BE ONE OUNCE (BY WEIGHT) PER INCH OF BORE, AND THAT EACH CHARGE OF POWDER IS TO BE WRAPPED IN FOIL. 121 Signature of Gun Owner/Date: _______________________________________________ 122 Exhibit C (Adopted January 17, 1998) |
|
|
THE
ABOVE PROCEDURES WERE TAKEN FROM: ARTILLERY THROUGH THE AGES, by Albert Manucy, United States Printing office, 1949, pages 82 through 84; Time Life Series "THE STRUGGLE FOR TENNESSEE" page 137, Fort Ward Collection; MANUAL FOR LIGHT ARTILLERY, by Jacques Noel Jacobsen, 1863 reprinted 1992 Pioneer Press, ARTILLERY MAGAZINE summary of safety procedures and safety regulations, COMPLETE CANNONEER 1861, revised 1990, M.C.Switlik. Although each of the above references has a different specific procedure, the general procedures are the same. |
 |
 |
 |
 |
 |
For information and questions concerning
the ACWA by laws,please contact |
|
|